Illowa Intergroup Business Meeting Minutes

September 14, 2009

 

The meeting was called to order by Ben D. at 6:00 pm.

 

ATTENDANCE:

Groups Present: Bettendorf, Central Discussion, Courage to Change, North Scott, Northwest, Primary Purpose, and West End

 

Officers Present: Chair – Ben D., Co-Chair – Erica S., Treasurer – Susan F.,  Secretary – Dee R., Office Manager – Lisa W.

 

Chairs Present: District 9 Liaison – Gail S., Events – Karen K.

 

Secretary’s Minutes - Minutes from the August 3, 2009 meeting were approved as published.

 

Treasurer’s Report –   Income for August, 2009 was $1,336.49.  Contributions totaled $529.65; sales were $797.68, and bank dividends totaled $9.16.

 

The breakdown for actual expenses and purchases for August is as follows: general expenses - $1,842.15, event expenses - $125.00, and literature purchases - $419.12.

 

The balance in the general checking and savings accounts as of August 31, 2009 was $7,542.63. Of this balance, liabilities total $1,553.30.  This leaves a remaining balance of $5,989.33.  The balance in the events account is $189.70.

 

A copy of the Profit & Loss report was available for the reps to share with their groups.  This form reports both monthly and year-to-date financial information.  – Susan F., Treasurer

 

Office Manager’s Report – Call counts for August were 7 twelve-step, 196 information, 3 Alanon/Alateen, and 58 visitors. 

 

We need volunteers to occasionally fill in at the office.  If you need to do some service work, we also need help washing windows at the office.

 

Please turn in events and first name, last initial, and sobriety dates for anyone you would like included in the newsletter birthday list.  They should be turned in by the 15th of the preceding month.

 

I want to thank Jan, the officers, chair people, wonderful volunteers and everyone else that has helped make my transition to the Office Manager a smooth one.  I really appreciate everyone’s help. – Lisa W., Office Manager

 

Events: - The softball tournament was held on September 12th at Crow Creek Park.  The profit from the event was $393.40.  – Karen K., Events Chair

 

Newsletter: - This Newsletter Chair position is vacant at this time.  The Office Manger will collect the information for the September newsletter and Jan B. and Dee R. will be sending it out.

 

District 9 Report – No report.

 

District 90 Report – Elections will be held at the October 6th business meeting.  All positions are open.  The District is hosting a Western Bonanza on Saturday September 26th at Black Hawk State Park. 

 

Please see the full report for District 9 and District 90 in the newsletter and on the website at www.aaquadcities.com.

 

Old Business – The Newsletter Chair and District 90 Intergroup Liaison positions are still open. If anyone is interested in these positions please contact the Intergroup Office or plan to attend the next business meeting.

 

New Business – None

 

Additional Information – The Event Chair discussed having a committee to review speakers for the annual Intergroup Event.  Anyone interested in participating should contact Karen K.

 

There was discussion about the new requirement that Intergroup must purchase a liability insurance policy for the annual softball event.  The cost for the policy was $25.00.  This would cover all expenses related to any injuries incurred during the event.

 

Group Reports -  

Bettendorf Group - new meeting at 6am on Monday.  Central Discussion – the group has moved to their new location at 1706 Brady St., Rm. 105.  All 8pm meetings have been changed to 7pm.  Courage to Change – All is going well. Our new GSR is Terresa T.  Primary Purpose – next business meeting is September 27th.

 

Upcoming group picnics and anniversaries are listed on page 2 of the newsletter under October Events.

 

The meeting adjourned at 6:45 pm.

 

 

THE NEXT INTERGROUP MEETING WILL BE HELD ON OCTOBER 5, 2009.