Illowa Intergroup Business Meeting Minutes

Illowa Intergroup Business Meeting Minutes
May 5, 2008

ATTENDANCE:
Officers Present: Chairperson – Ben D., Co-Chairperson – Erica S., Secretary – Dee R., Office Manager – Jan B., Telephone – Jesse N.

Chairpersons Present: Events – Karen K., Newsletter – Lisa W., District 90 Liaison – Sharon T.

Groups Present: Bettendorf, Big Book Study, Central Discussion, Foxhall, House Group, Last Chance, Northwest, Primary Purpose, Rainbow, and West End

Secretary’s Minutes - Minutes from the April 8, 2008 meeting were approved as published.

Treasurer’s Report – Income for April was $6,921.71. Contributions totaled $723.61; sales were $2,139.65; event income was $4,052.00; bank dividends totaled $6.45.

The breakdown for actual expenses and purchases for April is as follows: general expenses - $1,672.35, event expenses - $3,508.79, taxes - $720.10, literature purchases - $1,435.77.

The balance in the general checking and savings accounts as of April 30, 2008 was $10,700.24. Of this balance, liabilities total $1,251.47 and $2,000 is budgeted for May expenses. This leaves a remaining balance of $7,448.77. The balance in the events account is $300.70.

A copy of the Profit & Loss report was available for the reps to share with their groups. – Doug P., Treasurer

Office Manager’s Report – Call counts for April were: 8 – 12 Step, 249 – information, 2 – Alanon/Alateen. There were 103 visitors.

Due to a leak in the bathroom, our owner has purchased and installed a new toilet. We need afternoon volunteers June 3, 4, 5, 6, 9, 10, and 11 while I am visiting my daughter and grandchildren in Florida. Call or see me for more information.

Please turn in events and first name, last initial, and sobriety date for anyone you would like to include in the newsletter birthday list. They should be turned in by the 15^th of the preceding month. – Jan B., Office Manager

Telephone Chair Report –The phone rotation is running smoothly. Anyone who would like to volunteer to pick up extra shifts, please call Jesse at (309) 236-5576 or Jan at the office (309) 764-1016. One year sobriety is recommended. Thanks to all our existing volunteers! – Jesse N., Telephone Chair

Newsletter – Things are going well with the newsletter. Please turn in flyers by the 15^th of the preceding month. The cost is $5.00 per month. - Lisa W., Newsletter Chair

Events: - A copy of the income report for the Annual Intergroup Event was provided. There was a profit of $2,296.13. Pat S. has volunteered to help with the golf outing. We are planning for a July weekend at Duck Creek Park. - Karen K., Event Chair

District 9 & District 90 – please see full report in newsletter and on the website at www.aaquadcities.com.

Old Business –
A motion was made “To hire Stewart Nordeen to provide lawn service at a cost of $12.00 per visit.” All were in favor. The motion passed.

New Business – The Chairperson, Ben D., requested that a committee be formed to review the current Intergroup By-Laws. Dee R. will be the chairperson for this committee.

Additional Discussion – There was discussion about attendance at the monthly Intergroup business meetings. The Chairperson will contact members who miss meetings to discuss possible solutions.

Group Reports -
Bettendorf Group –Our anniversary was a success. Thank you to everyone that helped. Our picnic will be September 7^th – more details will follow next month.

The meeting adjourned at 6:35 pm.