Illowa Intergroup Minutes – January 2, 2012
The Illowa Intergroup meeting was called to order at 6:00 pm. by Chair Susan F. with the Serenity Prayer. Roll call was taken with the following in attendance:
Chair Susan F; Treasurer Rhonda S. ;Office Manager Lisa W. ;Secretary Joni K.; Phone Chair Robert S. ;Events Chair Jammie J .;Newsletter Chair Michelle N-S. ; Bettendorf Rep. Karen K. ;Milan Hillcrest Rep. Randy E.; Primary Purpose Rep. Bruce M. ;Northwest Rep. Rodney K.; Dewitt Rep. Bill M.; Last Chance Rep. Ben G.; Central Discussion Rep. Monica W. ;Courage To Change Rep. Sue H. ;Henry Co. Rep. Josh K. ;Freedom Group Rep. Brian G.; House group Rep. Jamie M.
Chair Susan F. welcomed newcomer Henry County Rep. Josh K.
The December minutes were then approved and adopted.
Reports of Officers:
Treasurer's report:
Income:
Contributions $1,277.45
Events $0.00
Sales $1,921.32
Bank Dividends $0.00
________
TOTALS $3,198.77
Expenses:
General $2409.05
Literature $1,265.15
$3,674.20
TOTAL INCOME MINUS EXPENSES - $475.43
ACCOUNTS
Checking $84.94
Savings (Prudent Reserve) $3,547.01
Events $300.00
TOTALS $3,674.20
Bill M. motioned report be adopted. Motion was seconded, voted on and passed. Report was adopted.
OFFICE MANAGER'S REPORT
December was a busy month at the office, with all the purging, packing, moving, cleaning and unpacking involved in a move. I would like to thank EVERYONE who helped in any way. We are settling into the new place and making whatever adjustments are necessary to keep Intergroup operating the way it is supposed to. Please come and visit us at the new place!
I purchased a new printer for the office, as the old one got damaged and was no longer working. I talked to two professionals about repairing it first, but they both told me it was not cost effective to try to repair it, especially since the printer was several years old. I was able to find one for less than the cost of having someone come out and look at one.
I will be going on vacation January 21-28, 2012 and we will need people to cover the office in the afternoons from 12:30 pm-5:30 pm. There is a signup sheet in the office. If no volunteers sign up, the office will be closed these afternoons, so please call ahead if you are planning to stop by. Please contact Lisa to sign up and be trained. We still need volunteers to cover the office periodically, especially on snowy days. Thanks!!
Call counts for the month were: 6 twelve step; 155 information; 56 visitors and 2 Alanon.
Please remember to have birthdays and special events turned into the office by the 15th of the preceding month for inclusion in the newsletter. Thanks!!
In love and service, Lisa W.
TELEPHONE CHAIR REPORT
I would like to take a minute to thank all the people who donated time and efforts to help with phones for Intergroup. This is a great service to the people of this community and we need to be here for them. The Intergroup phone rotation has all openings filled at the present time and the backup list has seven people on it. We would like to have more names, if possible, of people that are interested in helping with the phones. Any sponsors that know of people that they could recommend for the phone list, they would be very much appreciated and badly needed. Please have them call the Intergroup office and talk to Lisa or call me, Bob S. at 563-349-1878. We will help them get into service or on the list. In love and service, Robert S.
NEWSLETTER CHAIR REPORT
January Newsletter went out on December 23. A big thank-you to Judi, a volunteer at the office, for her assistance in folding, stamping and mailing newsletters! 88 newsletters printed at cost of $33.90 and mailing cost of $38.72. Total cost $72.62 or $0.83 per newsletter. Submit articles to shell@mchsi.com
GROUP REPORTS:
Bettendorf:
All is well at the Bettendorf Group. Our Anniversary will be Sunday, April15th, at the Knights of Columbus. The time will be announced later. If you would like a later meeting, please come to our Friday 10:00pm closed meeting. In love and service, Karen K.
Courage to Change:
Things are going well. We are just changing officers for the New Year. In love and service,
Sue H.
Dewitt Group: Holidays on Christmas and New Year's were well attended, with visitors.
Business meeting was on 12/29/11, discussion of Anniversary meeting in April. We collected $14.00 for literature for corrections. Also discussed was changing a meeting, but it was voted down. We discussed sending contributions to GSO, District 9 and Intergroup. In service, Bill M.
UNFINISHED BUSINESS:
Michelle thanked Susan and Karen for all the work and effort put into locating a new office for Intergroup. Chair Susan F. thanked everyone for help with moving. The landlords have prorated rent for one month since we didn't move in until Dec. 10. Susan also discussed options for places to have Intergroup meetings in new building. One
option is having meeting on Sunday at Central Discussion.
Group representatives need to inform groups we are selling medallions, etc. at office.
Michelle proposed having open house at new office for people to see new office including refreshments. Bill M. motioned. It was seconded, voted on and passed. Lisa and Michelle will be on the committee to organize the open house. It will be held February 24th-4pm to 7pm and 25th11am to 3 pm.
The following came to attention during move:
Michelle contacted accountant, who informed her we need to be incorporated.
Treasurer will contact accountant. Lisa will contact GSO. Also, the insurance coverageofofficer liability was discussed.
Lisa also stated Ben D. was the winner of the contest to solicit newsletter subscriptions.
NEW BUSINESS: Lisa W. stated she had contacted Elliott W. about upgrading computer by installing more memory. He said it would be easy to do and not too expensive ($40-$60). Lisa made motion we have it upgraded. Motion seconded, voted on and passed. A motion was made to get gift card for Elliott for moving equipment and setting it up in new office. Jammie seconded. Motion passed.
Chair Susan F. then adjourned the meeting with the Lord's Prayer.