Illowa Intergroup Business Meeting Minutes

February 1, 2010

 

The meeting was called to order by Ben D. at 6:05 pm.

 

ATTENDANCE:

 

Groups Present:  Bettendorf, Blandine, Central Discussion, Courage to Change, House Group, North Scott, Northwest, Primary Purpose

 

Officers Present: Chair – Ben D., Co-Chair – Erica S., Secretary – Dee R., Office Manager – Lisa W.,  Treasurer – Susan F., Telephone Chair – Mel M.

 

Chairs Present: District 9 Liaison – Gail S., Events – Karen K., Heidi L. (acting chair) – Newsletter

 

Secretary’s Minutes - Minutes from the January 4, 2010 meeting were approved as published.

 

Treasurer’s Report –   Income for January, 2010 was $3,937.35.  Contributions totaled $1,647.83; sales were $2,286.14, and bank dividends totaled $3.38.

 

The breakdown for actual expenses and purchases for January is as follows: general expenses - $1,813.26, event expenses - $0, taxes/accounting services - $722.40 and literature purchases - $1,624.85.

 

The balance in the general checking and savings accounts as of January 31, 2010 was $6,181.52. Of this balance, liabilities total $1,169.85.  This leaves a remaining balance of $5,011.67.  The balance in the events account is $300.00.

 

A copy of the Profit & Loss report was available for the reps to share with their groups.  This form reports both monthly and year-to-date financial information.  – Susan F., Treasurer

 

Office Manager’s Report –It has been a busy month at the office.  The office had to be closed a few days due to weather, but the phones were always manned, and I was able to do some work at home on the computer.   Both sales and contributions were up this month, which means expenses were up too as I had to place several orders.

 

I sent out letters to all the groups regarding the bylaws change, as well as thank-you letters to all groups who made a contribution in 2009.  I want to thank Heidi for folding and mailing the newsletter and Dee for her help with the books.  I have been overwhelmed this month with everything there is for me to learn, plus taxes, nominations, event tickets, in addition to the usual office activities, so I am grateful for the help!  My regular and backup volunteers are indispensable.  I also have one new volunteer who had been helpful manning the office and cleaning.

 

I have typed up job descriptions which are available tonight for all chair and service chair positions, as well as a flyer announcing elections for all representatives to take back to their groups. I also have tickets for the Intergroup event for each representative to sell. – Lisa W. – Office Manager

 

Telephone – All is going well. All slots are filled on the rotation. – Mel M., Telephone Chair

 

Events: - Tickets are now available for the Intergroup dinner/dance event on Saturday, April 24th. Tickets are $20 each. – Karen K., Events Chair

 

Newsletter: - All went well this month getting the newsletter out.  The cost was a bit high as we had 14 pages and extra postage.  Printing cost was $85.28, and that included a $10 off coupon. – Heidi L.

 

District 9 Report – No report

 

District 90 Report – Bruce M. was elected as the new DCM for District 90. The Alt. DCM position is vacant.  Anyone who is interested in standing for this position should attend the monthly business meeting.  Big Books have been given to treatment centers and will be purchased for the R.I. County jail.  The Grapevine Chair discussed the possibility of volunteering at a Grapevine booth at the International Convention. – Dee R., Acting District 90 Liaison

 

Please see the full report for District 9 and District 90 in the newsletter and on the website at www.aaquadcities.com.

 

Old Business –

The Newsletter Chair and District 90 Intergroup Liaison positions are still open.

 

Dee R. reported that the website was changed, and the telephone number is now located at the top of the page.

 

Terri B. reported that the issue with the groups being listed in a weekly newspaper publication has been addressed and the situation is resolved.

 

Lisa W. reported that the nominating committee met and made several recommendations.  Several positions are still open as many people declined.  Please encourage anyone who meets the sobriety requirement to stand for a position and get involved in service work.  All positions are open.  Elections will be held at the next Intergroup business meeting on March 1, 2010. 

 

A motion was made by Dee R. and seconded by Gail S. to revise the Illowa Intergroup Bylaws, Article VI – Elections of Officers of the Body of Representatives, Section 1 as follows:

 

Section 1 - Officers are elected for a one-year term.  No individual shall be eligible to serve in the same officer position for more than two (2) consecutive years, nor for more than two (2) years out of any ten-year period.

 

All were in favor. The motion carried.

 

New Business –  

In response to last month’s discussion about the decrease in group contributions, a letter will be sent to the groups that did not make a contribution to the Intergroup office in 2009.  The purpose of the letter will be to encourage these groups to provide any financial support possible. This will be completed by the Office Manager and the Treasurer.

 

Group Reports - No reports submitted.

 

 

The meeting adjourned at 7:05 pm.

 

THE NEXT INTERGROUP MEETING WILL BE HELD ON MARCH 1, 2010.