Illowa Intergroup Business Meeting Minutes

August 3, 2009

 

The meeting was called to order by Ben D. at 6:05 pm.

 

ATTENDANCE:

Groups Present: Bettendorf, Central Discussion, Courage to Change, Henry County Group, Marquette, North Scott, Northwest, Primary Purpose, and West End

Officers Present: Chair – Ben D., Secretary – Dee R., Office Manager – Jan B., Telephone – Mel M.

 

Chairs Present: District 9 Liaison – Gail S., Events – Karen K., Newsletter – Lisa W.

 

Secretary’s Minutes - Minutes from the July 6, 2009 meeting were approved as published.


Treasurer’s Report –   Income for July, 2009 was $3,094.61.  Contributions totaled $1,016.00; sales were $1,548.40, event income was $526.00, and bank dividends totaled $4.21.

 

The breakdown for actual expenses and purchases for July is as follows: general expenses - $1,993.58, event expenses - $0, taxes - $720.10, and literature purchases - $132.10.

 

The balance in the general checking and savings accounts as of July 31, 2009 was $8,363.69. Of this balance, liabilities total $1,287.70.  This leaves a remaining balance of $7,075.99.  The balance in the events account is $314.70.

 

A copy of the Profit & Loss report was available for the reps to share with their groups.  This form reports both monthly and year-to-date financial information.  – Susan F., Treasurer (report given by Jan B.)

 

Office Manager’s Report – Call counts for July were 7 twelve-step, 212 information, 2 Alanon/Alateen, and 71 visitors. 

 

We need volunteers to occasionally fill in at the office.  We welcome Kathy M. on Friday mornings; she is replacing John G.  We are seeking someone to volunteer in the office on Wednesday mornings.  If you need to do some service work, we also need help washing windows at the office.

 

Please turn in events and first name, last initial, and sobriety dates for anyone you would like included in the newsletter birthday list.  They should be turned in by the 15th of the preceding month.

 

It is with regret that I will be leaving my position as Office Manager of Illowa Intergroup on August 14.  I have been truly blessed to have such a wonderful retirement job.  The work was very enjoyable, and I have been surrounded by the best people in the world.  I especially want to thank all of the office volunteers, officers, and Intergroup reps who have served the past few years.  These people are the ones who give freely of their time and make our Intergroup work.  I will always remember and miss all of you in the Quad Cities AA community.  I would love to keep in touch so let me know if you will be in the Cedar Rapids-Marion area.  It looks like I will not be moving until after October 31.  My e-mail is strawberry444@yahoo.com.   – Jan B., Office Manager

 

Events: - The golf outing took place Sunday, July 26th at 1pm at Duck Creek Golf Course.  We had 32 players.  The 1st place team each won a trophy and a total of $40.00 went out in prize money to different golfers.  The 50/50 was won by Patty P. who wanted to donate her prize money of $63.00 back to the Intergroup Office.  We made of profit of $526.00.  A big thanks to Eric B. and Pat S. for helping with this event.

 

The co-ed softball tournament will be held on September 12th from 8am – 7pm at Crow Creek.  It is $60.00 per team.  We will have refreshments to sell.  All donations and proceeds will go to the Illowa Intergroup.  – Karen K., Events Chair

 

Newsletter: - Things are going well.  Please be sure to have minutes and flyers to me by the 15th of the month preceding publication.  – Lisa W., Newsletter Chair

 

District 9 Report – District 9 will host the 2010 Fall Conference.  If anyone is interested in participating there will be a meeting on August 4th at 6:45 pm at Central Discussion, or you can contact Carrie C.  The corrections committee is looking for volunteers (especially women).  There will be an orientation at the end of August for new volunteers.  Park was elected as the new Public Information Chair.  Central Discussion is moving to a new location.  The next meeting will be held on September 13th.

 

Please see the full report for District 9 and District 90 in newsletter and on the website at www.aaquadcities.com.

 

Old Business – A motion was made and seconded to approve the officer’s recommendation to hire Lisa Whitney as the Office Manager at a rate of $8.00 per hour.  All were in favor.  The motion passed.

 

A motion was made and seconded to approve a one-time waiver of the by-law requirement that there will only be one paid office manager to allow Lisa W. to begin working on August 10, 2009 for one week of training. (Jan’s last day is August 14, 2009).  All were in favor.  The motion passed.

 

New Business – The Newsletter Chair and District 90 Intergroup Liaison positions are open. If anyone is interested in these positions please contact the Intergroup Office or plan to attend the next business meeting.

 

Group Reports -  

Upcoming group picnics and anniversaries are listed on page 2 of the newsletter under September Events.

 

The meeting adjourned at 6:40 pm.

 

 

THE NEXT INTERGROUP MEETING WILL BE HELD ON SEPTEMBER 14th, 2009 DUE TO THE LABOR DAY HOLIDAY.