Illowa Intergroup Business Meeting Minutes
April 7, 2008


ATTENDANCE:
Officers Present: Chairperson – Ben D., Co-Chairperson – Erica S., Secretary – Dee R., Office Manager – Jan B.

Chairpersons Present: Events – Karen K., District 9 Liaison – Jimmy, District 90 Liaison – Sharon

Groups Present: Primary Purpose, West End, Foxhall, Central Discussion, Last Chance, North Scott, Big Book Study, Rainbow, Northwest, Marquette, Milan

Secretary’s Minutes - Minutes from the March 3, 2008 meeting were approved as published.

Treasurer’s Report – Income for March was $4,055.70. Contributions totaled $652.40; sales were $1,756.25; event income was $1,641.00; bank dividends totaled $6.05.

The breakdown for actual expenses and purchases for March is as follows: general expenses - $1,570.85, event expenses - $0.00, taxes - $0.00, literature purchases - $833.15.

The balance in the general checking and savings accounts as of March 31, 2008 was $8,849.71. Of this balance, liabilities total $1,749.07 and $1,600 is budgeted for April expenses. This leaves a remaining balance of $5,500.64. The balance in the events account is $1,937.18.

A copy of the Profit & Loss report was available for the reps to share with their groups. – Doug P., Treasurer

Office Manager’s Report – Call counts for March were: 8 – 12 Step, 192 – information, 3 – Alanon/Alateen. There were 93 visitors. It was a busy month at the office.

Welcome to Valerie, who is serving as our office volunteer on Thursday mornings. Gaylord has resigned his Wednesday morning position here. He served faithfully as a volunteer for many years, and we wish him well. We need a volunteer for Friday mornings. Call or see the Office Manager for more information.

Please turn in events and first name, last initial, and sobriety date for anyone you would like to include in the newsletter birthday list. They should be turned in by the 15th of the preceding month. – Jan B., Office Manager

Telephone Chair Report – All vacancies are now filled in the schedule. John G. is taking the 2nd Wednesday. Jan and I are tweaking the system a bit to make things run more smoothly. I’m looking for one or more people to serve as backup when I am unable to do the switching. For example, I will be out of town from Thursday May 1st through Sunday May 4th. Any volunteers? Please contact Jesse – (309) 236-5576 or Jan at the office. – Jesse, Telephone Chair

Newsletter – Things are going well with the newsletter. Remember to send minutes and flyers before the 15th of each month for inclusion in the next month’s newsletter. I will be checking with printers to see if I can find a cheaper place than Office Max to get the newsletters printed. - Lisa W., Newsletter Chair

Events: - Everything is on schedule for the April 19th Annual Intergroup Event. The total of tickets available was increased to 270. Any remaining ticket purchases must be made at the Intergroup office. The following groups are donating baskets for the event:

Step 1 - Marquette Step 4 - Bettendorf Step 7 - Foxhall Step 10 - Primary Purpose
Step 2 - West End Step 5 – Big Book Study Step 8 - vacant Step 11 - Northwest
Step 3 - North Scott Step 6 - vacant Step 9 – vacant Step 12 – Central Discussion

District 9 & District 90 – please see full report in newsletter and on the website at www.aaquadcities.com.

Old Business – Upon review of the current lease, it was decided that this issue will not be pursued at this time.

A motion was made “For Jesse N. to temporarily fill the telephone chair position for the next 6 months.” 15 were in favor, 2 opposed. The motion passed.

New Business – Review lawn service and snow removal services and consider bid from D.P. Lawn Care for $30 per visit.

Group Reports -
Bettendorf Group – we will put together a newcomer packet to give to each person when they pick up their 24 hr. chip. Central Discussion – we have a business meeting on April 13th. We will be voting in a new chairman. Several home group members are attending the Intergroup Event. Foxhall - our anniversary is coming up in June (more info will follow). We will raffle a leather covered big book for $1.00 per ticket. We will be temporarily changing the format of the meeting – the first 3 weeks will be an open discussion, and the last Tuesday will be a speaker.

The meeting adjourned at 6:55 pm.