District
9 Minutes
4
November 2007
ATTENDANCE:
DCM –
Sheryl O.; Alt DCM – Carrie C.; Treasurer – Georgette W.;
Archives – Mary Ann P.; Corrections – Johnny G.; CPC –
Marty G.; Grapevine – Park M.; Literature – Mary Beth
P.; PI – JoAnn N.; Treatment – Mary Ellen H.; Intergroup
Liaison – Lisa W.; Secretary – Pat J. Groups Present:
Bettendorf – Gail B.; Central Discussion – Colleen M.;
Clinton – Jeff B.; Foxhall – Vicki V.; Marquette –
Jamey C.; West End – Kim M.
Secretary’s
minutes were
approved.
TREASURER’S
REPORT: Beginning
Balance – 2,583.00; Income - $75.00; Expenses - $201.00;
Operating Balance - $2,457.00
REPORTS:
DCM:
I attended the DCM
sharing session and area assembly at the Area 24 Fall conference in
Sioux City, Iowa in October. The DCM sharing session brought 6 issues
to the group of different ideas that we would like to talk about or
need some collective experience from other district DCM’s. I
found this to be helpful and took from it a new idea I would like to
do at our District. On Saturday I attended the assembly where our
delegate reported that our Area 24 contributions to GSO are down 1%
from last year. We currently have 30% of the groups in Area 24
contributing. Also, make note that flyers were sent out for the 2008
West Central Regional and the dates were wrong. The dates are as
follows: February 29, March 1, 2, 2008. The treasure reported for
this time period an opening balance of $3635.89 with income of
$5903.40 expenses at $2279.15 minus prudent reserve of $3000.00
leaving us with an ending balance of $10,260.14. I also have copies
of group contributions. Under
old business a motion
was made to approve guideline reimbursement for Area officers &
chairs concerning WCRC & WCRF to be in effect January 2008. A
committee has been formed to look at forming a Spanish speaking
district and has been tabled. New
business Dave N is our
new CPC chair and Lynn S is our new newsletter chair. The area also
voted in our Nominee for West Central Regional, Trustee Jim R. A
motion was made for our Delegate to send a letter to GSO Board with
our concerns on the Grapevine gray pages being added back in the
Grapevine. The concern is endorsement and affiliation. At this time
there are no bids for the Area 24 spring assembly in 2009. The Area
will table until January.
Alt
DCM: I attended the
Fall Conference in Sioux City. The Conference was very informative
and I enjoy obtaining information regarding our Area business and
observing how business is conducted at the Area level. I spoke with
the two other District Committee members regarding the scheduling of
the Cluster meeting and will try to schedule that with the other
districts within the next thirty (30) days. The number of hits on
the website for October 2007 was 469. Our website is
www.aaquadcities.com.
Archives:
I was unable to
attend the Fall Conference in Sioux City, Ia. but Mary Beth attended
the Archive’s meeting in my absence. The Archives Committee
members met on October 21 to discuss further duties for the
committee. We archived materials collected thus far, including
district minutes, group flyers, inter-group newsletters, and the
Archives Newsletter, AA Markings. We have purchased a new archives
display board and began to plan which items we will put on it. Our
next archive meeting will be November 25, at 3:00pm.
Corrections:
All is going well
with the Men’s meetings on Sundays, Mondays and Wednesdays. We
still have no official word on when the new jail is opening. The
speculation is sometime early December. When the new jail opens, we
will be starting Ladies meetings as well. Day and times for the
ladies meetings will be determined once we have an official date that
we can start. This will be coordinated with the approved female
members and the jail. Corrections participated in the community
resources outreach event that was held on Saturday November 3rd.
It was from 8:00 am until 1:00 pm. The District 9 AA Corrections
both was very well received and very well attended. Several
brochures where handed out and many conversations were held with
community members. This event was well covered and documented by the
media. It was on the front page of the QC Times and was on local
television as well. With respect to our eleventh tradition, only
information about the event in general was reported.
CPC:
The CPC committee met
on Saturday, November 3, 2007. "We” attended the
fall conference in Sioux City in October and found some new ideas for
displays. During our meeting on Saturday we implemented some of
those ideas and now have a very nice display. The CPC meeting
at the conference was a success. Thank you AA for the
opportunity to attend. We will be receiving PowerPoint slides
from Dubuque point of contact and will be reviewing the slides and
hope to use them in future presentations. We also
have ideas for our next project (thanks to the sharing of ideas in
Sioux City).
Grapevine:
I
was unable to attend the Fall Conference in Sioux City. Jamey C.
attended in my absence. They discussed Alcoholism at Large, the Gray
Pages. It is believed to be an infringement of affiliation and
endorsement.
Literature:
I attended the Conference in Sioux City, Ia. The Literature chair
workshop was very informative. A 12 and 12 audio C is available in
English, French and Spanish for $18.00. Kevin told me when
he was going to be available at different conferences to sell
literature. We also discussed different ways to get literature in
our area.
PI:
I attended the Fall
Area 24 Conference. We watched the public service announcements that
will be distributed to local TV stations. It was asked that if we
saw a PSA being shown, we should send them a thank you note. If
anyone sees one, please let me know. All of the PSAs say to look us
up in the phone book and/or local newspaper. As you know, I brought
up the problem with the local phone books. We are also not listed in
the newspapers. I called some local newspapers and this can be very
expensive. There is a community page that is free. No one returned
my call. I believed I looked into this years ago. They will run a
small ad from time to time when there is room. Some of our other
options are to run it once a week in the Go Section and/or the
Leader. The estimate for this is about $25 a week for the Go Section
and $35 for the Leader. I will be putting this on new business.
Treatment:
The month of November
is nearly booked with speakers and chairs for the various treatment
centers. It has been suggested that the weekly speaker meeting held
at the Salvation Army be changed to an open discussion meeting. A
Marquette member dropped the ball on booking those meetings for the
month of October. Brett F. has said he will take the responsibility
for the month of November and I have asked two friends from Fox Hall
to book speaker meetings for the months December through May. I
think it is in the best interest of Salvation Army residents to hear
speakers. I didn’t respond to the calls made to Sheryl on a
timely basis and will try to be more responsible myself in the
future.
Intergroup
Liaison: The balance
in the general account and savings accounts as of Sept. 27, 2007 is
$ 9141.80. Of this balance, liabilities total $1685.00 and
$2400 is budgeted for November expenses. This leaves a
remaining balance of $ 7456.80. The treasurer will prepare an
annual budget starting in 2008. Call counts for September were 7
12-step calls, 244 information, 1 Alanon/Alateen, and 67 visitors.
Our 24-hour telephone service is working smoother than ever thanks to
our loyal phone rotation volunteers, Wes, our great phone chair,
Vonage, and QC online. We need volunteers to work Thursday mornings
from 9 -12:30 at the office. We sometimes need afternoon
volunteers as the office manager’s mother is in the hospital in
Peoria and she sometimes has to make trips there. The issue of
the Office Manager Annual Performance Salary Increase was tabled
until the November meeting. We did get an extension on the current
IRS matter until Nov. 15, 2007. The CPA is working on this.
The office manager is going to compile a report on exactly what
the IRS matters entail to be available at the November meeting. The
Alternate Chairperson position is open. Election for this
position will be in November. Website renewal was coming up and we
have to decide if we still want to participate.
Bettendorf:
I attended the Fall
Conference in Sioux City on Oct 19th
& 20th.
We will be having election of officers at the November business
meeting. The room will be open all day on Thanksgiving Day and all
are welcome.
Central:
Greetings from
Central Discussion. At our last business meeting we had election of
officers. They are: Dwayne – Chairperson; Linda B. –
Treasurer; Amanda – Secretary; Alternate GSR – Mark C. I
had the pleasure of attending the fall conference in Sioux City in
Oct and it was very informative.
Clinton:
The Clinton Group
will be voting this month to have our 60th
Anniversary event catered and the Group will pick up the tab for the
great meal we have planned. That will mean no out-of-pocket expense
for those attending our Jan 13, 2008 event. Flyers will be handed
out for this event at our December meeting.
Foxhall:
Greetings from
Foxhall. Everything is going well and attendance is good. Our
elections for chair positions will be Nov 13, 2007. Our meeting is
Tuesdays at 7:30 pm. Everyone is welcome.
Marquette:
I attended the Fall
Conference in Sioux City. It was a wonderful time and very
informative. Attendance is up.
West
End: The West End
Group has a new open woman’s Grapevine meeting. It is held on
the first and third Sunday of the month at 10:00 AM.
Old
Business: JoAnn made
a motion for the PI Committee to look into ways to make Intergroup’s
phone number more visible. Sheryl pointed out that she didn’t
need a motion; this could be done at the PI Committee level and
report back.
Missed
meetings – DCM could not find any past actions in place that
stated if you missed three consecutive (as a Chairperson), you had to
step down from your position. Other Areas also have this in place.
After much discussion, a motion was made and passed stating: “A
Chairperson may be dismissed after three consecutive absences. The
Steering committee will make the final decision before dismissal.
New
Business: GSRs should
take back to your groups to see if District 9 should put in a bid for
the Area 24 spring assembly in 2009. Also, should District 9 put an
ad in the weekly paper regarding AA for one year? Estimate $1300 for
GO section and $1820 for Leader.
It
was voted to increase CPC budget by $150. Meeting adjourned at 4:30
Next
meeting will be on December 2, 2007 at 3:30 at Central Discussion.